The Bournemouth Archery Club Privacy Notice & Policy
What this privacy notice covers
Bournemouth Archery Club (BAC) is committed to protecting your personal information. In this notice, references to ‘we’ or ‘us’ means BAC. This notice explains how we collect and use the personal information about you.
Who we are
BAC is a members’ archery club affiliated to Archery GB (AGB), Grand Western Archery Society (GWAS), and Dorset & Wiltshire Archery Association (DWAA). Archery GB is the national governing body for archery in Great Britain. BAC operates the website www.bournemoutharcheryclub.com (the “Website”).
If you have any questions about data protection, or your privacy rights, please contact:
Bournemouth Archery Club
c/o Bournemouth Sports Club
Information we gather
We collect information in the following ways:
Information you give us
When you become a member you will give us information. You may also give us information when using our Website or Membership system. Information may include your name, date of birth, postal address, email address, phone number, a personal description, disability, your archery qualifications, award history or DBS checks that have been undertaken and a photograph.
Information we get from your use of our Website and services.
Each time you visit our Website, we may automatically collect certain information. This information includes technical information, such as Internet Protocol (IP) addresses used to connect your computer to the internet, your login information, browser type and version, browser plug-in types and versions, operating system and platform and information relating to what pages you have viewed (e.g. using cookies as highlighted on our website).
How we may use your information
When you enter competitions the following information may be collected and shared with tournament organisers, scoring systems and results may be published:
Membership Number, First Name, Surname, Gender, Bow style, Date of Birth/Age category, Email, Address, Phone number, Club (and ID), County (and ID), Region (and ID), Round (unless defined by age), Disabled (Y/N), Disability info.
In accordance with our competition entry documentation, photography and video may be taken at events, and these images may be used on our website, social media platforms and promotional / internal documents
Information about you is also used by our affiliated entities: AGB, GWAS and DWAA, and is also shared with Bournemouth Sports Club (BSC) as per your membership.
We rely on the legitimate interest basis to use your personal information in some circumstances. For example, when you apply to become a member of BAC, we have a legitimate organisational interest to use your information to respond to you and give you the benefits of being a member as explained in our club ‘Welcome Pack’ and on our website regarding features of being a member.
We also rely on obtaining your consent to use your personal information. For example, we will seek your consent to receive club newsletters and information via email and post, and communications from Archery GB via email and post including the Archery UK magazine. We may use your information for a number of purposes including the following:
- Compliance with legal, regulatory and corporate governance obligations and good practice
- To provide you with information about BAC activities that you have agreed to receive;
Information Sharing and Disclosure
We may share your information with the following selected third parties:
- Associate bodies such as County, Region and other archery Clubs in order that they may communicate with you regarding archery events only or to allow the associate bodies to manage the running of the sport in their areas.
We may disclose your personal information to third parties:
- We may disclose your personal information to third parties if we are under a duty to disclose your personal data in order to comply with any legal obligation (for example to government bodies and law enforcement agencies).
Users under 18
If you are under 18 please ensure that you have consent from a parent or guardian before giving us your personal information. When we collect data about a child or young person aged under 18 we will make it very clear as to the reasons for collecting this data and how it will be used.
Keeping your records
We keep records only for as long as required to operate the service in accordance with legal requirements and tax and accounting rules.
Please note that current and past membership details will only be kept for a period covering the last 5 years in order to confirm your identity and when you were a member of BAC. This will assist us should ex-members wish to reapply for membership and aid our decision whether a further archery course is required before granting membership.
Where we may store your information
The data that we collect from you will be transferred to, and stored by appointed BAC committee and/or club officer, e.g. Chairman, Secretary, Treasurer, Membership Secretary, Tournaments Officer, Records Officer etc. and on our online systems.
BAC will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Notice.
You have the right to:
- Have any inaccuracies in your data corrected. If you would like to update the details we hold about you other than online, please contact us via the contact details shown under ‘Enquiries’ above.
- Request that we delete your personal data, and the right to be forgotten
- Request that we do not process your personal data
- You have a right to request a copy of the personal information we hold about you. We require you to prove your identity with two pieces of approved identification. Please address requests to the address shown as per ‘Enquiries’ above and we will respond within one month of receipt of your written request and confirmed ID. Please provide as much information as possible about the nature of your contact with us to help us locate your records. This request is free of charge unless the request is manifestly unfounded or excessive.
- The General Data Protection Regulation (GDPR) as per the Data Protection Act 2018 provides the following individual rights:
- The right to be informed
- The right of access
- The right to rectification
- The right to erasure
- The right to restrict processing
- The right to data portability
- The right to object
- Rights re automated decision making and profiling.
Changes to this notice and the way we treat personal information
We may update the terms of this privacy notice at any time, so please do check it from time to time.
We will notify you about significant changes in the way we treat personal information by sending a notice to the primary email address you have provided to us or by placing a prominent notice on our Website. By continuing to use our Website you will be deemed to have accepted such changes.
If you are unhappy with the way we process your information please contact us via the address shown under ‘Enquiries’ above.
You may also complain directly to the Information Commissioner’s Office if you are concerned with how we are handing your personal information using their online form which can be found here: https:ioc.org.uk/concerns/handling/.
This Privacy Notice was last updated 29/05/2019